Covering two payrolls while pay app #3 is in review
A mechanical sub on a $1.4M hospital renovation. Pay app #3 for $118,000 was submitted on the 1st; the owner's lender releases draws net-45 after approval, and 10% retainage is held on every draw.
| Pay app #3 submitted | $118,000 |
|---|---|
| Retainage held (10%) | −$11,800 |
| Expected in 45–55 days | $106,200 |
| Payroll due before then (2 × $31,000) | $62,000 |
| Supplier invoice due in 10 days | $24,500 |
| Gap to cover | $86,500 |
| Advance sized to the gap | $90,000 |
|---|---|
| Factor rate | 1.22 (≈ 65–70% APR-equivalent over 4 months) |
| Total payback | $109,800 |
| Remittance | $1,290 per business day, 85 days |
| Cost of the bridge | $19,800 |
The bridge, day by day
- Day 1
Pay app #3 submitted
$118,000 billed
- Day 4
Funded
$90,000 advance lands
- Days 5–12
Two payrolls and the supplier
$86,500 paid on time
- Day 50
Draw #3 lands
$106,200 after retainage
- Month 4
Remittance complete
$109,800 delivered over 85 business days
| Option | Amount | Factor rate | Total payback | Cost | APR-equivalent | Term |
|---|---|---|---|---|---|---|
| Advance sized to the gap$1,290 per business day, 85 days | $90,000 | 1.22 | $109,800 | $19,800 | ≈ 66% | 4 months |
| Business line of credit, if one is openCheaper when the owner pays net-30 and the line has room | $90,000 | — | — | ≈ $2,700 | 18% APR | 2 months |
APR-equivalent here is cost ÷ amount ÷ months × 12, so you can hold a factor rate next to a loan's APR. Your terms depend on deposits, time in business and open positions, and every option comes quoted as total payback in dollars.
What the numbers say. The margin on the job is roughly $210,000. Paying $19,800 to keep the crew whole and the schedule intact is a decision the owner can make with the numbers in front of them, and the remittance runs about four months, paid from draws #3 to #5 as they land. If the owner pays net-30 instead, a line of credit would cost less; we say so when it does.